Event Planning Checklist
Employee Recognition Event Pre-Planning Checklist
Planning an employee recognition event can be overwhelming. As the Event Planner, you are responsible for arranging every minute detail of the event, from booking the venue to entertainment and awards. It’s inevitable to forget something along the way.
We would like to help you keep your ducks in a row so that your corporate recognition event can be life-changing for everyone! A Pre-Event Planning checklist can be found here, as well as, a checklist for Choosing an Award. These checklists are designed to help you avoid the stress of last minute fiascos.
The Pre-Event Planning Checklist contains the many minute details of a recognition event. It covers the venue, guests, food, presentation options, and more!
Pre-Event Planning Checklist:
Venue
– Determine location
– Set event start time
– Order extra lighting
– Order podium
– Order sound system/microphone
– Determine set up and tear down times
Guests
– Finalize guest list
– Set RSVP date
– Send invitations at least three weeks prior to the event
Presenters
– Choose award presenters
– Train presenters on presentation techniques
– Determine the ideal length of time for each presentation
Food
– Choose food selections
– Choose beverage selections
Entertainment
– Audition and hire entertainment
Awards
– Choose personally meaningful awards
– Schedule awards to arrive two weeks before the event
– Check all awards for personalization’s
Recipients
– Notify award recipients
Other
– Determine event theme
– Set budget
– Invite family and friends of recipients
One of the ways to make an event effective is to choose an award for each recipient that is symbolic and meaningful. Use the checklist below as a guide to choose the ideal award for each of your recipients.
Choosing an Award:
- Determine how the recipients like to be recognized.
- Research the purpose behind the recognition event.
- Determine what the award should symbolize.
- Choose an award that will symbolize the accomplishment and purpose of the event.
We wish you the very best for your next recognition event! Follow these tips and your recognition event will be a life-changing experience for everyone involved.
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